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HelloAgencyAI

Implementation, training & support

AI workflows your team can put to work.

Start with one useful workflow. We help you connect the right tools, test the work, and build the confidence to run it inside your agency.

Discuss your first workflow

What the engagement includes

From the first conversation
to the work after launch.

This is the working sequence. The deliverables are tailored to your selected workflow and agreed scope.

  1. Assess the fit.

    Talk through your agency’s goals, recurring work, and friction points. Choose a first workflow worth improving.

    You leave withA focused starting point and a clear next-step decision.

  2. Map the work.

    Review the tools, source material, access, handoffs, and people involved. Agree on what AI may read, prepare, or change.

    You leave withA workflow brief, permission boundaries, and completion checks.

  3. Configure and test.

    Connect the approved tools and build the workflow. Test representative tasks, review the outputs, and resolve issues before rollout.

    You leave withA tested pilot, review points, and a record of known limits.

  4. Walk through the launch.

    Run the workflow together. Show how to start work, review a draft, approve a change, and check the result.

    You leave withAn agreed launch checklist and a documented operating guide.

  5. Train the team.

    Practice with the people who will use it. Cover useful requests, output review, approval responsibilities, and when to ask for help.

    You leave withPractical training, example tasks, and a clear handoff.

  6. Support and improve.

    Review the work after launch and address issues. Plan maintenance and improvements as your needs and connected tools change.

    You leave withAn agreed support arrangement, maintenance responsibilities, and review cadence.

Clear responsibilities

We build it with your team.

HelloAgencyAI brings

  • Workflow design and configuration
  • Testing, documentation, and team training
  • Issue review and support within the agreed scope

Your agency brings

  • A workflow owner and an approval decision-maker
  • Authorized account access and representative work
  • Time to test, give feedback, and practice

Your team retains authority over live changes. We agree on access, data handling, approvals, and a recovery plan before enabling actions in connected systems.

Use the free permissions checklist

Work with your existing tools

Connect the systems
that matter to the workflow.

Examples of systems we can work with are below. During discovery, we confirm the available connection, account permissions, and exact actions your workflow needs.

Advertising

Google Ads

Account review and campaign preparation, with live changes separately approved.

Analytics

Google Analytics 4

Reporting and measurement checks to support a clearer review of the work.

CRM & intake

GoHighLevel · HubSpot

Forms, contact context, and handoffs, matched to the account’s available features.

Website delivery

GitHub · Cloudflare

Versioned changes, review previews, deployment, and live verification.

Tool subscriptions and third-party usage costs are separate unless included in your proposal. Naming a tool does not imply a partnership or blanket access to its features.

See a real delivery example

New Motion Pilates.

A studio website, focused landing pages, and paths to class booking. Follow the deliverables and the checks behind the example.

Explore the workflow
New Motion Pilates website with studio services and class-booking links

Start with one useful workflow

What would you like
your team to do better?

Tell Gordon about the task, the tools you use, and where work gets stuck. We’ll explore the fit and agree on the next step.

Let’s talk gbrown@helloagencyai.com